The Employment Data & Administrative Support Student supports hiring-outcome tracking, administrative data entry, and operational reporting across employment-service sites. Maintains internal systems and event records, verifies data, follows up on missing updates, and prepares weekly summaries.

Responsibilities

• Collect and track hiring outcomes from BDRs and IES sites.
• Record referrals, interviews, offers, declines, and job starts.
• Maintain hiring trackers and follow up on missing updates.
• Update internal Replit applications with recruitment and hiring data.
• Maintain accurate candidate and hiring records.
• Identify and escalate missing or inconsistent information.
• Maintain event schedules, attendance records, and supporting documentation.
• Organize records by employer, event, and site.
• Monitor and complete post-event updates.
• Compile hiring outcome data using existing templates.
• Prepare weekly reports on interviews, offers, and job starts.
• Support data quality and reporting accuracy.
• Coordinate with BDRs and site staff to collect hiring updates.
• Maintain organized recruitment records.
• Provide general administrative support related to hiring outcomes and data management.

Qualifications & Skills

• Currently enrolled in Business Administration, Office Administration, Human Resources
• Administration, Business Information Management, or a related college or university program.
• Completion of at least one year of post-secondary education preferred.
• Students seeking an administrative, data entry, or business operations placement are encouraged to apply.
• Previous CRM experience is not required.
• Strong attention to detail and accuracy in data entry and record maintenance.
• Good organizational and time management skills.
• Basic to intermediate proficiency in Microsoft Excel, Word, Outlook, and Microsoft 365.
• Comfortable using web-based applications, online forms, and internal databases.
• Ability to review records, identify missing information, and maintain accurate documentation.
• Strong written communication skills for coordinating with internal staff.
• Ability to organize information and prepare basic administrative reports.
• Willingness to learn HubSpot CRM and WoodGreen’s existing internal applications.
• Ability to follow established procedures and maintain confidentiality.
• Strong teamwork, adaptability, and willingness to learn administrative processes.

Screening Requirements

• Cover letter and Resume
• Online Application
• Interview
• Vulnerable Sector Screening
• 2 References

Training & Learning Opportunities

• Volunteer & Student Services provides orientation, self-learning training packages and other career development opportunities.
• Specific and technical training will be provided by the direct supervisor.